Adopted Minutes  - Special Meeting - November 8, 2007

Advisory Neighborhood Commission 4B

Adopted  - November 29, 2007

 

 

The meeting began at about 7 p.m. at Emery Recreation Center, 5701 Georgia Avenue, N.W., Chair Blondine Hughes (4B05) presiding.  Also present were Commissioners 4B01 Sara Green, 4B02 Faith Wheeler, 4B03 Frederick Grant, 4B06 Gloria Palmer, and 4B08 Yvonne Jefferson.  A quorum was present for all votes.

 

Actions

1. In a unanimous show-of-hands vote on a motion made by Commissioner Green, the agenda was adopted with two additions.  The additions were the minutes for the October 25, 2007 public meeting and the election for the vacant 4B04 seat.

 

2.  In a unanimous show-of-hands vote on a motion made by Commissioner Grant, the Commission adopted the Quarterly Report for the Second Quarter of Fiscal Year 2007 (January, February, and March), acknowledging that the report is incomplete.

 

The report shows total disbursements of $630.46, including $233.24 for copier financing, $110.00 for copier maintenance, $251.99 for the telephone, and $25.00 for the ANC security program fee.  All other entries, including the Balance Forward, Receipts, Ending Balance and the Savings Account were not filled in.

 

3. In a unanimous show-of-hands vote on a motion made by Commissioner Grant, the Commission adopted the Quarterly Report for the Third Quarter of Fiscal Year 2007 (April, May, and June), acknowledging that the report is incomplete.

 

The report shows a Balance Forward of $42,880.16, an allotment of $5,401.23, and Total Receipts of $37,478.99.  The disbursements total $6,115.42, including $3,000.00 in rent, $688.14 for the telephone, $427.90 for postage, $67.18 for office supplies, $1481.20 for copier financing, $550.00 for copier maintenance, and $1,000.00 in grants.  The Ending Balance is $31,363.57. The Savings Account page was not filled in.

 

Treasurer Gloria Palmer submitted a copy of a November 5, 2007 letter to Mr. Lynard Barnum, of the D.C. Auditor's office. The letter explained that Treasurer Palmer received documentation from Berean Baptist Church for the $1,000 grant the church received from ANC 4B on March 1, 2006.  The church gave the Commission a check for $381.00 to cover unused grant monies.

 

Discussion of the Treasurer's Reports

Treasurer Palmer discussed the two Quarterly Reports. She noted that there are missing documents and that she needs data from the Fourth Quarter of Fiscal Year 2006 to complete that quarterly report as well as the First Quarterly Report for the Fiscal Year 2007.  The Auditor's Office instructed her to send the documents and reports

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Adopted Minutes - ANC 4B - Nov. 8, 2007 - Page 2/2

 

available, even if they are incomplete, and the Auditor's Office will contact the ANC 4B

Treasurer to follow up, Treasurer Palmer said.  Commissioner Green said she reviewed the bills with Commissioner Grant and is concerned about late fees.

 

Chair Hughes explained that Douglas Development, ANC 4B's landlord at 6856 Eastern Avenue, NW, had forgiven their late fees.  

 

Commissioner Green noted that there is a question of conflict of interest.  Douglas Development has a development proposal for an apartment project on Willow and Maple Streets, NW currently before the Board of Zoning Adjustment (BZA) and ANC 4B voted to support that project on two occasions, most recently on October 25, 2007.  It might appear that the ANC vote in support was a "quid pro quo" for the forgiveness of the late fees, Commissioner Green explained.

 

Chair Hughes said that Douglas Development had forgiven late fees in the past.  She suggested asking the appropriate city officials for an opinion on the conflict-of-interest issue, and the Commission informally agreed.

 

Commissioner Grant said he wants the record to reflect his suggestion that ANC 4B pay rent quarterly to avoid late fees.  Commissioner Jefferson said interest from savings might be lost. Others suggested other advance payment techniques.

 

Treasurer Palmer said she wants another Commissioner to assume the Treasurer's position.  She suggested the Commission hire an accountant.

 

4.  In a 5-0-1 show-of-hands vote, the Commission adopted Commissioner Palmer's motion to approve the minutes for the October 25, 2007 public meeting.

 

5.  Chair Hughes announced that there will be an election for the vacant ANC 4B04 seat during the Commission's next public meeting on November 29, 2007 at the Lamond Rec Center, 20 Tuckerman St., NE. The election will be held from 7:15 p.m. to 8:30 p.m. The ballot will list the names of the candidates in alphabetical order and Office of Advisory Neighborhood Commissions Executive Director Gottlieb Simon will run the election, she said. She invited the candidates to speak. Candidate Malik F. Mendenhall-Johnson, of Oneida Street, NW, detailed his involvement in the community. The second candidate was not present.

 

6.  At 8:05 p.m., in a unanimous show-of-hands vote, the Commission adopted Commissioner Grant's motion to adjourn.

 

--- Submitted by Sara Green, Secretary