Adopted Minutes - Special Meeting - November 8, 2007
Advisory Neighborhood Commission 4B
The meeting began at about at
1. In a unanimous show-of-hands vote on a motion made by
Commissioner Green, the agenda was adopted with two additions. The additions were the minutes for the
2. In a unanimous show-of-hands vote on a motion made by Commissioner Grant, the Commission adopted the Quarterly Report for the Second Quarter of Fiscal Year 2007 (January, February, and March), acknowledging that the report is incomplete.
The report shows total disbursements of $630.46, including $233.24 for copier financing, $110.00 for copier maintenance, $251.99 for the telephone, and $25.00 for the ANC security program fee. All other entries, including the Balance Forward, Receipts, Ending Balance and the Savings Account were not filled in.
3. In a unanimous show-of-hands vote on a motion made by Commissioner Grant, the Commission adopted the Quarterly Report for the Third Quarter of Fiscal Year 2007 (April, May, and June), acknowledging that the report is incomplete.
The report shows a Balance Forward of $42,880.16, an allotment of $5,401.23, and Total Receipts of $37,478.99. The disbursements total $6,115.42, including $3,000.00 in rent, $688.14 for the telephone, $427.90 for postage, $67.18 for office supplies, $1481.20 for copier financing, $550.00 for copier maintenance, and $1,000.00 in grants. The Ending Balance is $31,363.57. The Savings Account page was not filled in.
Treasurer Gloria Palmer submitted a copy of a
Treasurer Palmer discussed the two Quarterly Reports. She noted that there are missing documents and that she needs data from the Fourth Quarter of Fiscal Year 2006 to complete that quarterly report as well as the First Quarterly Report for the Fiscal Year 2007. The Auditor's Office instructed her to send the documents and reports
--- more --
Adopted Minutes - ANC 4B -
available, even if they are incomplete, and the Auditor's Office will contact the ANC 4B
Treasurer to follow up, Treasurer Palmer said. Commissioner Green said she reviewed the bills with Commissioner Grant and is concerned about late fees.
Chair Hughes explained that Douglas Development, ANC 4B's
Commissioner Green noted that there is a question of
conflict of interest. Douglas
Development has a development proposal for an apartment project on
Chair Hughes said that Douglas Development had forgiven late fees in the past. She suggested asking the appropriate city officials for an opinion on the conflict-of-interest issue, and the Commission informally agreed.
Commissioner Grant said he wants the record to reflect his suggestion that ANC 4B pay rent quarterly to avoid late fees. Commissioner Jefferson said interest from savings might be lost. Others suggested other advance payment techniques.
Treasurer Palmer said she wants another Commissioner to assume the Treasurer's position. She suggested the Commission hire an accountant.
4. In a 5-0-1
show-of-hands vote, the Commission adopted Commissioner Palmer's motion to
approve the minutes for the
5. Chair Hughes
announced that there will be an election for the vacant ANC 4B04 seat during
the Commission's next public meeting on
6. At , in a unanimous show-of-hands vote, the Commission adopted Commissioner Grant's motion to adjourn.
--- Submitted by Sara Green, Secretary