Minutes – Advisory Neighborhood Commission 4B
July 25, 2011 Public Meeting – Adopted In A Unanimous Show-Of-Hands Vote on October 24, 2011
The meeting started just after 7 pm at the MPD’s 4th District Community Room, 6001 Georgia Avenue, NW, Chair Yvonne Jefferson (also ANC 4B08), presiding. Also present were Commissioners 4B01 Sara Green, 4B02 Faith Wheeler, 4B03 Fred Grant, 4B04 Douglas Smith, 4B05 Brenda Speaks, 4B06 Gloria Palmer, 4B07 Judi Jones and 4B09 Douglass Sloan.
A quorum was present for all votes.
1. A motion from Commissioner Palmer to “amend the April  minutes because it does not state in it that police officers were called” failed in a 4-4-1 show-of-hands vote.
2. A motion from Commissioner Palmer to move the consideration of the minutes to Item 5 failed in a 3-6-0 roll-call vote. Commissioners Speaks, Palmer and Jones voted “yes.” Commissioners Green, Wheeler, Grant, Smith, Jefferson and Sloan voted “no.”
3. In a 7-1-1 show-of-hands vote following a motion from Commissioner Green, the Commission adopted the agenda as amended. Commissioner Smith asked to table Item 7, a vote on the preservation of the Car Barn at the Curtis Chevrolet site, until September to allow for time to discuss the issue with Commissioner Wheeler and Rebecca Mills, of 4B04, and to clarify the preservation issues involved.
4. Following a discussion, Commissioner Palmer asked to table Item 6, a proposed change in the resolution about the Capitol City Public Charter School that ANC 4B adopted on May 23, 2011.
5. In a unanimous roll-call vote following a motion from Commissioner Speaks, the Commission awarded 4Ever Emery, a four-year-old group based in 4B05, $999.21 to rent two large tents (totaling approximately 20 x 60 feet) to shelter seniors at an August 13, 2011 picnic and to print flyers. Commissioners Green, Wheeler, Grant, Smith, Speaks, Palmer, Jones, Jefferson and Sloan voted “yes.”
The vote followed a discussion with Lonnie Mack, of 4Ever Emery, and other group members. Mr. Mack said the picnic, to be held on the grounds of Emery Recreation Center, fed about 700 people last year and will be held in conjunction with a health and job fair. The grant is needed because some business support has dried up, he said. The group presented documents showing it is applying for nonprofit status, has an IRS Employment Identification Number, and is a DC Corporation.
6. Following a discussion, Commissioner Jones withdrew a grant request from Kids First Basketball for $1,674.80 to be used for awards, gifts, favors, supplies, decorations, paper and printing for a September 9, 2011 event.
7. In unanimous show-of-hands vote following a motion from Commissioner Smith, the Commission adopted the following resolution approving a total of $467.49 in expenditures. The resolution included a friendly amendment from Commissioner Jones correcting the date of the Seekers Church meeting to June 8, 2011.
“RESOLVED: That ANC 4B approves the following ‘other’ expenses for the 3rd Quarter, 2011: 4/1/11, Purchase of bottled water for regular public meeting 3/28/11, 4.99; 4/25/11, Meeting room fee - Church of the Nativity - for regular public meeting, April 25, 2011, $150.00; 4/25/11, Purchase of bottled water
for regular public meeting 4/25/11, $7.50; 5/12/11, Meeting room fee – Emory Fellowship – for special public meeting, May 12, 2011, $150; 7/6/11, Meeting room fee – Seekers Church - for SMD 4B01 meeting, June 8, 2011, $55.00; 7/6/11, Reimburse Commissioner Sara Green for advance payment of meeting room fee – Seekers Church – or SMD 4B01 meeting, June 8, 2011, $100.00”
The vote followed a discussion. Treasurer Smith and Chair Jefferson said that Commission approval is needed because the “other” category on the 2011 adopted budget did not specify that light refreshments and room rental are approved expenditures. These expenditures were part of budgets in previous years, they said.
Commissioner Green said Seekers Church was rented at the request of residents. It is across the street from 231 Carroll St., NW and a proposed building there was the topic of the meeting. She said she advanced $100 for the rental fee at the request of the Church and that the Church’s invoice provides the details. Commissioner Grant said Nativity was rented on April 25 because the MPD Community Room was being used by the Board of Elections.
8. In a unanimous show-of-hands vote following a motion from Commissioner Smith, the Commission adopted the following resolution:
“RESOLVED: That ANC 4B hereby amends the 2011 budget to provide that the expense category ‘Other’ shall include as approved expenses: fees for meeting rooms for commission and other single-member district meetings, purchases of light refreshments for public meetings.”
9. In a 7-2-0 roll-call vote following a motion from Commissioner Smith, also ANC 4B’s Treasurer, the Quarterly Report for April through June 2011 was approved. Commissioners Green, Wheeler, Grant, Smith, Speaks, Jefferson and Sloan voted “yes.” Commissioners Palmer and Jones voted “no.”
Treasurer Smith reported that income for the period totaled $10,080.33, disbursements totaled $8,457.14, and the balance in the checking account was $29,452.15.
The vote followed a discussion. Commissioner Jones asked why a representative from the group who received the “Kids and Culture” grant did not report in person. Commissioner Sloan said there no such requirement in the grant regulations. Chair Jefferson noted that most grantees do appear. Commissioner Smith explained he is a new Commissioner and thought a written report was sufficient.
Commissioner Jones asked that the status of the Safe Takoma grant be noted in the report. Treasurer Smith explained that no check was written to the group during that period, so the grant was not noted.
10. Commissioner Grant’s motion to table a vote on the purchase of computer equipment failed in a 4-4-1 roll-call vote. Commissioners Green, Wheeler, Grant and Jefferson voted “yes.” Commissioners Speaks, Palmer, Jones and Sloan voted “no.” Commissioner Smith abstained.
11. In a 6-3-0 roll-call vote following a motion from Commissioner Palmer, which included a friendly amendment from Commissioner Speaks, the Commission agreed to purchase computer equipment and placed a $1,500 cap on the cost of a computer, rolling cart, locks, and keys. Commissioners Grant,
Smith, Speaks, Palmer, Jones and Sloan voted “yes.” Commissioners Green, Wheeler and Jefferson voted “no.”
The vote followed a discussion. Commissioner Sloan said the existing office computer is available all of the time except for the 15-20 hours per week when Office Assistant Jim Irwin uses it.
Commissioner Palmer said she needs access to a computer during the time when Mr. Irwin is using the Commission’s existing computer. She said she priced HP, Dell and Compac computers and software and estimated the additional cost for a rolling cart, locks and keys.
Commissioner Smith said the Commission should not skimp on the equipment Commissioners need to do their jobs. Commissioners Green and Wheeler questioned the need for the expenditure. Commissioner Green also said there are many new desktop computer packages in the $600 range. Commissioner Jefferson said the Commission did not have sufficient information to make a decision.
12. In a unanimous show-of-hands vote following a motion from Commissioner Green, the Commission adopted the minutes for the April 25, 2011 public meeting with the following changes on page four: a) New Item 8 – “At approximately 8:45 pm, seven police officers arrived, summoned by Commissioner Fred Grant due to a disorder in the meeting;” b) The community concerns section is amended to read, “Michael Sindram, of 4B02, said he was not permitted to participate in the Walmart Community Benefits Subcommittee…” ; c) Item two in “Presentations and Reports” was deleted. The two remaining items begin with the words, “1) Stacy Bradner” and “2) Treasurer Smith.”
13. A motion from Commissioner Jones to strike Items 6 and 7 from the “Community Concerns” section of the May 23, 2011 minutes failed in a 3-4-1 roll call vote. Voting “yes” were Commissioners Speaks, Palmer and Jones. Voting “no” were Commissioners Green, Wheeler, Grant and Jefferson. Commissioner Smith abstained.
14. In a unanimous show-of-hands vote following a motion from Commissioner Green, the Commission adopted the minutes for the May 23, 2011 public meeting with one change. In Action Item 9, the sentence that begins with “He also agreed” will read: “He also agreed to hire at least one resident from the surrounding area.”
15. In a unanimous show-of-hands vote following a motion from Commissioner Wheeler, the Commission adopted the minutes for the June 27 public meeting. There was one change. In Item 2 of “Community Concerns,” a phrase in the last sentence will read, “May 2011” instead of “May.”
Community Concerns and Announcements
1. ANC 4A Chair Stephen Whatley asked for ANC 4B support for a program aimed at getting boys with “C” averages into college. He also said that Commissioner Dwayne Toliver did not resign from the Commission, as reported by a resident during ANC 4B’s June public meeting.
2. Regina Page, of ANC 4B01, said no May minutes were distributed at this meeting. She asked for a status report on the Safe Takoma grant. Commissioner Wheeler said the program will start in the fall.
3. Wanda Oates, of 4B05, said she and Commissioner Speaks will be filmed as part of a documentary about basketball. They were the first women to coach a varsity boys’ team in the nation.
4. Commissioner Palmer gave Chair Jefferson some papers, including a loose-leaf binder. She said ANC 4B is implicated in unethical behavior.
5. Commissioner Jones said she held a walk-through with PEPCO officials. She praised PEPCO for working to respond to residents’ problems.
6. Keith Holman, Mayor Gray’s Ward 4 Community Liaison, introduced himself. Commissioner Jones asked him to work to get desks and other equipment and supplies into the Lamond Recreation Center following its renovation. Both Holman and Brandon Todd, of Council Member Muriel Bowser’s Office, said they will follow up. Commissioner Grant said he is concerned that the community is not notified when licensed group homes locate here. Commissioner Palmer noted residents’ concerns about street cleaning signs.
Presentations and Reports
1. Callie Battle, of the American Association of Retired Persons, discussed the group’s program to train older drivers.
2. Treasurer Smith reported that as of June 30, 2011 the Industrial Bank Checking Account Balance was $29,837.05. Income from June 1 through June 30, 2011 was $10,076.01, which includes the DC Government allotment of $10,073.05 and $2.15 in interest paid on the checking account. Expenditures for the period from June 1 through June 30, 2011 totaled $4,011.97.
3. PSA 403 Officer Robert Hamrick spoke about operating a meeting in an orderly fashion. Regina Page, of 4B01, said she asked Officer Hamrick to do so.
The meeting adjourned at 10:10 pm.
-- Submitted by Sara Green, Secretary