DRAFT Minutes – Advisory Neighborhood Commission 4B

May 23, 2016 Regular Public Meeting













The meeting was called to order at 7:01 PM, Commissioner Ron Austin, Chair (and ANC 4B06) presiding. It was held at the MPD’s 4th District Community Room, 6001 Georgia Avenue, NW. Also present were Commissioners 4B01 Andre Carley, 4B02 Frank Jones III, 4B03 Scot Knickerbocker, 4B04 Brenda Parks, 4B05 Brenda Speaks, 4B08 Barbara Rogers, and 4B09 Douglass Sloan. A quorum was present for all votes.


1) Consideration of the Agenda


Commissioner Carley moved that the agenda be amended to remove the liquor license renewal application for Cheerz. There was no objection.


Commissioner Carley moved to add a Recreation Committee report on the proposed donation of permanent fencing at the Takoma Recreation Center baseball fields and consideration of suspending support for the partnership agreement of Friends of Takoma Recreation Center with the Department of Recreation. There was no objection.


Commissioner Carley moved that the agenda as amended be approved. The motion was approved, 7 yes, 0 no.


2) Resolution Approving Manor Park Citizens Association Grant Application


To accommodate the grant requests on the agenda, Commissioner Sloan moved that the Commission adopt a resolution amending the FY 2016 budget. Commissioner Carley seconded the motion. The motion was adopted unanimously 8 yes, 0 no.


The adopted resolution:


ANC 4B takes note of the following:


Advisory Neighborhood Commission 4B (the Commission) has received grant applications from the Manor Park Citizens Association (the Association) and the Takoma Education Center Parent-Teacher Organization. The total of both grant requests is $1,622.49


The FY 2016 grant budget is $3,000.00. $1,500 of that has already been committed, leaving an available balance of $1,500.

The available grant budget will be overdrawn by $122.49 if both of these grant applications are approved.


RESOLVED:


That Advisory Neighborhood Commission 4B approves an increase in the FY 2016 grant budget of $123.00 to provide for both of these grant requests.


Commissioner Carley moved that the Commission adopt a resolution approving the grant application of the Manor Park Citizens Association for an amended amount of 4672.49. Commissioner Frank Jones III seconded the motion. The motion was adopted unanimously, 8 yes, 0 no.


The adopted resolution:


Advisory Neighborhood Commission 4B (the Commission) has received a grant application from the Manor Park Citizens Association (the Association) in the amount of $2,500.00.


ANC 4B takes note of the following:


The grant application requests funds to support the Association’s Screen on the Green project, designed to help foster a sense of community with media and social engagement, while deterring crime for neighbors living within the Commission boundaries.

Most of the expenditures proposed are directly related to an activity (the showing of movies) classified as entertainment and not allowable under the DC Code and the DC Auditor’s rules.


RESOLVED:


That Advisory Neighborhood Commission 4B approves a grant in the amount of $672.49, funding the following allowable expenses:


Printing of promotional postcards: $269.98

USPS postage: $402.51


3) Resolution: Approving a Grant to the Takoma Education Campus Parent-Teacher Organization -- $950.00


Following a presentation from Sara Davidson, Takoma Education Campus Parent-Teacher Organization, Commissioner Carley moved to adopt a resolution approving a grant application from the Takoma Education Campus Parent-Teacher Organization for $950.00. Commissioner Frank Jones III seconded the motion. The motion was adopted unanimously, 8 yes, 0 no.


The adopted resolution:


Advisory Neighborhood Commission 4B (the Commission) has received a grant application from the Takoma Education Campus (the Association) in the amount of $950.00.


ANC 4B takes note of the following:


The grant application requests funds to provide admission to the Port Discovery Museum in Baltimore as part of a field trip for 95 Pre-K students.

Because the Pre-K Program at the Takoma Education Center is part of Head Start, solicitation of parents for donations to fund the admission fee is prohibited.

The Office of the D.C. Auditor has been consulted about this grant and has stated that the expense is allowable.

The Commission finds that this grant application is in the public interest and contributes to the education of children residing within the Commission boundaries.

RESOLVED:


That Advisory Neighborhood Commission 4B approves a grant in the amount of $950.00 to provide admission to the Port Discovery Museum, Baltimore, for 95 Pre-K students.


4) Design Review Committee Report: Walter Reed Historic Preservation Guidelines, DCI School Gym Addition (Walter Reed Campus - Delano Hall)


Following a report from the Design Review Committee, Commissioner Carley moved that the Commission adopt a resolution making recommendations regarding the proposed Walter Reed Historic Preservation Guidelines. Commissioner Speaks seconded the motion. The motion was adopted unanimously, 8 yes, 0 no.


The adopted resolution:


Advisory Neighborhood Commission 4B (the Commission) takes note of the following:

BACKGROUND FACTS


The Walter Reed Campus has been designated a Historic District (“WRAMC Historic District”) as a result of the Section 106 Consultation completed by the United States Army in association with the Base Realignment and Closure (“BRAC”) disposition of the site.


HPRB CONCEPTUAL PLAN REVIEW

The Master Developer (“TPWR Developer LLC”) selected by the District of Columbia for the redevelopment of the District’s portion of the Walter Reed campus (“The Parks at Walter Reed”) plans to submit an application to the District of Columbia Historic Preservation Review Board (“HPRB”) for Conceptual Plan Review of the following, which were requested by HPRB and are needed to establish the parameters under which individual components of The Parks at Walter Reed.


The application will include the following, which were presented to the ANC 4B Design Review Committee on May 12, 2016 and to the Commission on May 23, 2016:



Preservation Guidelines and Historic Resource Inventory

Overall Urban Design and Architectural Guidelines for New Development

Goals

Urban Design Principles

Site Character

Building Siting and Configuration

Development Character Zones

Materials

Color

Massing

Architectural Character

Overall Landscape Design Guidelines for New Development

Goals

Iconic Landscape Spaces

Streetscape Design Guidelines


The Commission’s Design Review Committee has recommended support of these guidelines with recommendations that have been incorporated.


RESOLVED:


ANC 4B acknowledges the importance of honoring, preserving and building upon the historic significance of the Walter Reed campus, including the establishment of Preservation Guidelines and a Historic Resource Inventory, as well as Design Guidelines, and desires to see the redevelopment of The Parks at Walter Reed commence as quickly as possible in order to bring new amenities and overall economic revitalization to the local community.


ANC 4B recommends approval of the Preservation Guidelines and Urban Design/Architectural and Landscape Design Principles with the understanding that specific design proposals will come to the Commission for review , and with the following recommendations:


Each individual building design and associated landscape design must be reviewed by the ANC, the State Historic Preservation Office (SHPO) and HPRB;


The Applicant(s) for the approval of designs on the Walter Reed Campus should give the Commission adequate time to review proposals and that some proposals may take more than one month to review.


Each design should reflect and contribute to what is unique about the Walter Reed campus, and draw on that which is unique about the surrounding community;


Each design should be compatible with and complementary to the surrounding community; and


Careful attention and emphasis should be paid to the preservation of historic trees and the replacement of invasive trees that are removed, as well as to the appropriate fencing of site components in balance with opening the site and reconnecting it to the fabric and street grid of the surrounding community.


FURTHER RESOLVED:


Commissioner Brenda Speaks, ANC 4B05, is hereby authorized to serve as the Commission’s representative in all matters relating to this resolution.


FURTHER RESOLVED, that, in the event the designated representative Commissioner cannot carry out his/her representative duties for any reason, the Commission authorizes the Chairperson to designate another Commissioner to represent the Commission in all matter relating to this resolution.


FURTHER RESOLVED, that consistent with DC Code §1-309, only actions of the full Commission voting in a properly noticed public meeting have standing and carry great weight. The actions, positions and opinions of individual commissioners, insofar as they may be contradictory to or otherwise inconsistent with the expressed position of the full Commission in a properly adopted resolution or letter, have no standing and cannot be considered as in any way associated with the Commission.


5) Recommendations Regarding 324 Aspen Street NW, 6805 5th St., NW (Rear Addition - Takoma Park DC Historic District) and Resolutions


Following a presentation by the owner/applicant of 324 Aspen Street N.W., Commissioner Carley moved that the Commission adopt a resolution making recommendations regarding the application. Commissioner Speaks seconded the motion. The motion was adopted unanimously, 8 yes, 0 no.


The adopted resolution:


Advisory Neighborhood Commission 4B (the Commission) takes note of the following:


Additions to homes in historic districts should be compatible with the existing structure(s) both in design and materials and that special attention be paid to the design elements of a rear addition that can be seen from a public street or alley


Additions must conform to side set-back zoning regulations


The Commission’s Design Review Committee has reviewed the plans for this renovation and has made recommendations to the Commission which are incorporated herein.


RESOLVED:


That the Commission supports the key elements of the design proposal for 325 Aspen Street, NW, with some modifications, noting that the overall design respects the bungalow architecture.


That the shape and design of some of the windows be modified. Specifically,


A more traditional design for the upper dormer windows on the top left (South Elevation, Page A007) be explored, perhaps dividing the triangular-shaped window into three rectangular widows and that a similarly traditional design be explored for the two windows on the deck (South Elevation, Page A007)


That affected neighbors be consulted about the proposal


The architect and the Historic Preservation Review Board shall confirm that the side set-back conforms to zoning regulations


FURTHER RESOLVED:


Commissioner Judi Jones, ANC 4B07, is hereby authorized to serve as the Commission’s representative in all matters relating to this resolution.


FURTHER RESOLVED, that, in the event the designated representative Commissioner cannot carry out his/her representative duties for any reason, the Commission authorizes the Chairperson to designate another Commissioner to represent the Commission in all matter relating to this resolution.


FURTHER RESOLVED, that consistent with DC Code §1-309, only actions of the full Commission voting in a properly noticed public meeting have standing and carry great weight. The actions, positions and opinions of individual commissioners, insofar as they may be contradictory to or otherwise inconsistent with the expressed position of the full Commission in a properly adopted resolution or letter, have no standing and cannot be considered as in any way associated with the Commission


6) Resolution: Regarding a Class C Restaurant Liquor License Renewal Application for Busboys and Poets, 235 Carroll Street NW


Following a presentation from the owner of Busboys and Poets, Mr. Andy Shalal, Commissioner Sloan moved that the Commission adopt a resolution supporting the application for license renewal. Commissioner Speaks seconded the motion. The motion was adopted, 7 yes, 0 no, 1 abstain.


The adopted resolution:


RESOLVED:


That Advisory Neighborhood Commission 4B supports the application of Busboys and Poets, 235 Carroll Street N.W., ABRA-092008, for renewal of its Class C Restaurant Liquor License and recommends renewal of said license.


FURTHER RESOLVED:


That the Commission designates Commissioner Judi Jones, ANC 4B07, to represent the Commission in all matters relating to this resolution.


FURTHER RESOLVED:


That, in the event the designated representative Commissioner cannot carry out her representative duties for any reason, the Commission authorizes the Chairperson to designate another Commissioner to represent the Commission in all matter relating to this resolution.


FURTHER RESOLVED:


Consistent with DC Code §1-309, only actions of the full Commission voting in a properly noticed public meeting have standing and carry great weight. The actions, positions and opinions of individual commissioners, insofar as they may be contradictory to or otherwise inconsistent with the expressed position of the full Commission in a properly adopted resolution or letter, have no standing and cannot be considered as in any way associated with the Commission.




7) Resolution Making Recommendations Regarding DCI School Gym Addition (Walter Reed Campus - Delano Hall)


Following a report from the Design Review Committee and a presentation from the architect for the project, Commissioner Speaks moved that the Commission approve a resolution making recommendations regarding the exterior design and surface of the DCI School Gym Addition. Commissioner Sloan seconded the motion. The motion was adopted by roll call vote, 5 yes, 3 no

The roll call vote:

YES NO ABSTAIN

4B04 Parks 4BO1 Carley

4B05 Speaks 4B02 F. Jones

4B06 Austin 4B03 Knickerbocker

4B08 Rogers

4B09 Sloan



The adopted resolution:


Advisory Neighborhood Commission 4B (the Commission) takes note of the following:

The Design Review Committee of Advisory Neighborhood Commission 4B has reviewed the design of the DC International School, specifically the gymnasium addition of Delano Hall on the Walter Reed Campus.


The Commission’s February 22, 2016 Resolution asked that the school “explore another color and material into the east façade of the gym that visually references and ties the gym more directly to the historic facades of the existing historic building.”


The Historic Preservation Review Board’s (HPRB) February 25, 2016 Action recommended “that the fiber-cement panels be a warmer and darker color, as recommended by ANC 4B and the staff report”


HPRB’s April 28, 2016 Action directed the Applicant to use a “darker earth tone” on fiber-cement panels and that staff and the Commission inspect a materials board on the site


The Applicant met with the Committee at the site and reviewed four different colors of fiber cement panels -- two off-white colored; one beige-colored and one red-colored for the eastern facade of the gym.


The Applicant met with the Committee at its May 12, 2016 public meeting for an additional discussion.


The Commission has viewed the color choices, which include a champagne color and several shade of red brick.



RESOLVED:


That the Commission recommends that the exterior of the new addition to Delano Hall be in two colors: champagne and coral #7030;


That the gym section should be in the champagne color.


FURTHER RESOLVED:


Commissioner Brenda Speaks, ANC 4B05, is hereby authorized to serve as the Commission’s representative in all matters relating to this resolution.


FURTHER RESOLVED, that, in the event the designated representative Commissioner cannot carry out his/her representative duties for any reason, the Commission authorizes the Chairperson to designate another Commissioner to represent the Commission in all matter relating to this resolution.


FURTHER RESOLVED, that consistent with DC Code §1-309, only actions of the full Commission voting in a properly noticed public meeting have standing and carry great weight. The actions, positions and opinions of individual commissioners, insofar as they may be contradictory to or otherwise inconsistent with the expressed position of the full Commission in a properly adopted resolution or letter, have no standing and cannot be considered as in any way associated with the Commission.


8) Resolution Making Recommendations to the Historic Preservation Review Board

Regarding 5605 5th Street N.W.


Following a presentation from the owner/applicant, Commissioner Frank Jones III moved that the Commission adopt a resolution supporting the application. Commissioner Carley seconded the motion. The motion was adopted unanimously, 8 yes, 0 no.


The adopted resolution:


Advisory Neighborhood Commission 4B (the Commission) takes note of the following:

Additions to homes in historic districts should be compatible with the existing structure(s) both in design and materials


Care must be taken to address the possible negative impact(s) on surrounding properties, including the blockage of sunlight from new construction


RESOLVED:


That the Commission supports the key elements of the design proposal for 6805 5th Street, NW, noting that the addition’s overall design respects the home’s bungalow architecture, provided that the Historic Preservation Review Board determines that the materials meet District of Columbia Historic Preservation Guidelines.


That the possible impact of the new addition on the sunlight available to neighboring properties be evaluated and addressed.


That affected neighbors be consulted about the proposal


FURTHER RESOLVED:


Commissioner Frank Jones III, ANC 4B02, is hereby authorized to serve as the Commission’s representative in all matters relating to this resolution.


FURTHER RESOLVED, that, in the event the designated representative Commissioner cannot carry out his representative duties for any reason, the Commission authorizes the Chairperson to designate another Commissioner to represent the Commission in all matter relating to this resolution.


FURTHER RESOLVED, that consistent with DC Code §1-309, only actions of the full Commission voting in a properly noticed public meeting have standing and carry great weight. The actions, positions and opinions of individual commissioners, insofar as they may be contradictory to or otherwise inconsistent with the expressed position of the full Commission in a properly adopted resolution or letter, have no standing and cannot be considered as in any way associated with the Commission.


9) ANC Support for Cooperative Agreement Between the Friends of Takoma Recreation Center and the Department of Parks and Recreation


Commissioner Knickerbocker raised questions regarding the role of the Friends of Takoma Recreation Center (FOTR) and Commission’s continuing support for the cooperative agreement between FOTR and the Department of Parks and Recreation. The Chair referred the question to the Recreation Committee and asked that the Committee report its recommendations at the June 27, 2016 meeting.


10) Recreation Committee Report and Resolution Regarding Takoma Recreation Center Baseball Fields


Following a report from the Recreation Committee, Commissioner Carley moved that the Commission adopt a resolution making recommendations regarding a proposal to fence the Takoma Recreation Center baseball fields. Commissioner Speaks seconded the motion. The motion was adopted unanimously, 8 yes, 0 no.


The adopted resolution:


Advisory Neighborhood Commission 4B (the Commission) takes note of the following:


The Department of Parks and Recreation (DPR) has received an inquiry from the Capital City Little League who are interested in donating fencing around the baseball fields which would include a home run fence. The fencing would be a permanent installation. This would not be temporary fencing that could be removed to accommodate other sports. A drawing showing this proposal is attached to this resolution.


The Commission’s Recreation Committee has reviewed this proposal and submitted its report to the Commission. This report is attached to this resolution and incorporated by reference.


The Committee observes that more detail and information is required to assess the impact of this proposed donation.


Youth baseball has expanded significantly in the last few years. To avoid creating adversarial relationships between different users, the needs of a growing program must be balanced with maintaining access for legacy programs.


Addressing the needs of individual youth sports individually, in a piecemeal fashion, does not generate a comprehensive solution to best serve our youth, or take care of existing maintenance and service backlog issues.


RESOLVED:


That DPR make no decision regarding this matter and take no action until a well-considered decision can be reached. The current process does not provide enough time or information to formulate the best plan for the recreation center and the community.


That DPR provide to the Commission and its Recreation Committee any planning documents, maintenance project schedules and information on projected trends use for the Takoma Recreation Center. This will provide context for decision-making.


That DPR work with the Commission and Ward 4 leaders to convene a community meeting to solicit feedback regarding the specific proposal to install permanent fencing on the Takoma baseball fields.


That DPR work with the Commission and Ward 4 leaders to convene a meeting to discuss use of fields to maximize service for our youth and adult sports participants.


That the Recreation Committee shall work with local leaders and sporting organizations and other stakeholders to develop a proposal on how best to organize fields and maximize fair use.


FURTHER RESOLVED:


Commissioner Scot Knickerbocker, ANC 4B03, is hereby authorized to serve as the Commission’s representative in all matters relating to this resolution.


FURTHER RESOLVED, that, in the event the designated representative Commissioner cannot carry out his representative duties for any reason, the Commission authorizes the Chairperson to designate another Commissioner to represent the Commission in all matter relating to this resolution.


FURTHER RESOLVED, that consistent with DC Code §1-309, only actions of the full Commission voting in a properly noticed public meeting have standing and carry great weight. The actions, positions and opinions of individual commissioners, insofar as they may be contradictory to or otherwise inconsistent with the expressed position of the full Commission in a properly adopted resolution or letter, have no standing and cannot be considered as in any way associated with the Commission.




11) Resolution: Recommendations Regarding Bill 21-415, Universal Paid Leave Act

Commissioner Carley moved that the Commission adopt a resolution supporting the Universal Paid Leave Act. Commissioner Frank Jones III seconded the motion. The motion was adopted, 7 yes, 0 no, 1 abstain.


The adopted resolution:


Advisory Neighborhood Commission 4B (the Commission) takes note of the following:

ANC 4B appreciates the importance of supporting the people who work in the District of Columbia and the businesses that operate in the District of Columbia;


Only 13 percent of employees nationwide have access to paid family leave and only 40 percent have access to paid medical leave, and these employees are disproportionately higher-income earners;


Research shows that access to paid leave is associated with economic benefits such as improved labor force attachment, employee retention, employee health and well-being, family income stability, and reduced dependence on public assistance programs;


Evidence from existing state paid family and medical leave programs shows that these programs can have a positive impact on businesses, including small businesses;


The DC Family and Medical Leave Act only provides access to unpaid leave for qualifying employees who work for an employer with at least 20 employees and have met length of employment and hours of service requirements;


The Universal Paid Leave Act, Bill 21-415 (“UPLA”) has been introduced in the District of Columbia City Council to create a city-wide program of universal paid family and medical leave (“UPL”);


The proposed UPL program would benefit qualifying DC workers by providing access to paid leave during times of medical need for themselves or their families, or the addition of a child to a family through birth, adoption, or fostering;


ANC 4B believes that establishing such a program would contribute to the needed diffusion of paid leave programs throughout the region and nationwide;


The proposed UPL program would also impose new costs on DC businesses, which would be responsible for financing the program through a tax on salaries and wages;


ANC 4B strongly supports the goal of UPL for DC workers and believes any such program adopted by the DC Council should, to the greatest extent possible:



ANC 4B also strongly supports our local business community and believes that the cost of financing a UPL program must not create an undue burden on DC businesses;


RESOLVED, that ANC 4B urges the DC Council to adopt a program of UPL that balances costs and benefits, adopting as many of the above principles as possible without placing an undue burden on local businesses or increasing the initial employer contribution rate.


FURTHER RESOLVED, that ANC 4B urges the DC Council to disseminate to the public an analysis of the economic impact, including costs and benefits, that the UPL program would have on DC businesses and the business climate as a whole.


FURTHER RESOLVED, that the Commission designates Commissioner Ronald Austin, ANC 4B06, to represent the Commission in all matters relating to this resolution.


FURTHER RESOLVED, that, in the event the designated representative Commissioner cannot carry out his/her representative duties for any reason, the Commission authorizes the Chairperson to designate another Commissioner to represent the Commission in all matter relating to this resolution.


FURTHER RESOLVED, that consistent with DC Code §1-309, only actions of the full Commission voting in a properly noticed public meeting have standing and carry great weight. The actions, positions and opinions of individual commissioners, insofar as they may be contradictory to or otherwise inconsistent with the expressed position of the full Commission in a properly adopted resolution or letter, have no standing and cannot be considered as in any way associated with the Commission.


12) Community Concerns








a) Ms. Wanda Oates, ANC 4B05, asked that the minutes of the April 25, 2016 meeting (page 7, 7a) be corrected to add to her request to write a letter regarding committee chairs misrepresenting themselves at public meetings. She asked to add: “. . . outlining what they can and cannot do as committee chairs.”


b) Minister Chi Mauuso announced that new street lights will be installed at Georgia and Sheridan Streets NW.


c) Ms. Jocelyn Johnson, ANC 4B03, asked that community concerns be recorded in the minutes and that follow-up on such concerns be reported.


13) Presentations and Reports


a) Mr. Phil McAuley, representing the Executive Office of the Mayor, reported on current issues that the Mayor’s office is working on.


b) Mr. Stacey Lincoln, representing At-large Councilmember Vincent Orange, reported on current issues that the Councilmember is working on.


c) Mr. Kevin Donohue, Deputy Mayor for Public Safety, discussed the FY 2017 budget.


d) Ms. Katie Ryback, Urban Atlantic, presented their proposed Walter Reed Historic Preservation Guidelines, which are being presented to the Historic Preservation Review Board.


e) FY2016 2ND Quarter Report


Commissioner Barbara Rogers, Treasurer, presented the 2nd Quarter FY 2016 report. Commissioner Carley moved that the report be approved. Commissioner Rogers seconded the motion. The motion was adopted unanimously, 8 yes, 0 no.


f) Treasurer’s Report


Commissioner Rogers presented the Treasurer’s Report:


ANC 4B Treasurer’s Report – May 23, 2016


As of April 29, 2016, the Industrial Bank checking account balance was $2,615.88.


Balance – 4/1/16 $ 5,139.93

Income – 4/1-4/30/16

Interest $ .15

Expenditures – 4/1-4/30/16 $ 2,524.20


Ending balance – 4/30/16 $ 2,615.88


g) Approval of Minutes


The minutes of the April 25, 2016 meeting were presented for approval. Commissioner Knickerbocker noted corrections in the spelling of Bobvala Tengen’s name and asked that his recognition of Minister Chi Mauuso be recorded in the minutes.


Commissioner Carley asked that the minutes on page 7, item 7a, be corrected to add: “. . . outlining what they can and cannot do as committee chairs.”


Commissioner Carley moved that the minutes be approved as corrected. Commissioner Speaks seconded the motion. The motion was approved 8 yes, 0 no.


Commissioner Carley moved that the meeting be adjourned. The motion was adopted, 8 yes, 0 no.


The meeting was adjourned at 8:40 PM.